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Position Title: Executive Assistant/Office Manager
Location: New York

POSITION REPORTS TO: Chief Sales Officer
POSITIONS SUPERVISED: N/A

POSITION PURPOSE: This position will be responsible for assisting the Executive Managers in many phases of the operations of the business including, but not limited to; managing the online customer service queue, appointment and meeting setting, answering and directing calls, filing and organization.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Administrative/Executive Assistant Responsibilities:
  • Answer all direct incoming calls, including outing calls to other departments
  • Welcome visitors
  • Schedule and organize meetings, calendars, bi-weekly expense reports, luncheons, dinners, organize travel, and conference calls
  • Prepare for office meetings (Set up meeting rooms and any media needed; Coordinate snacks / meals / reservations for clients)
  • Provide administrative support/assistance to Executive Managers
  • Maintain Customer Service queue and organize and control prize give-a-ways and promotions
  • Other tasks as assigned
Office Manager Responsibilities:
  • Manage all general office and operational needs and maintain strong vendor relationships
  • Assist in maintaining a professional organized look to the reception area
  • Order and keep stock of office and kitchen supplies
  • Contact building management on any issues pertaining to our company/office
  • Process and track all incoming or outgoing mailing/shipping items
  • Maintain/update, internal phone lists, and emergency contact list
  • Assist on all other projects as needed from other departments
  • Other tasks as assigned

QUALIFICATIONS

  • Excellent time management, organizational and oral and written communication skills are required
  • Must possess a strong ability to multitask and prioritize in a fast paced environment
  • High energy, enthusiastic and flexible attitude
  • Professional demeanor
  • High level of computer skill is required including MS Excel, MS Word, MS Outlook, MS PowerPoint
  • 1-2 years administrative assistant experience preferred

POSITION CONTACT

Forward resume and cover letter to khollis@mwcorporate.com

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Craig